Meeting Procedure Local Law


Consultation closes: 15 May 2018, 5:00 PM

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Why Council has a Meeting Procedure Local Law

Council’s Meeting Procedure Local Law is an important document covering the conduct of meetings, the rules of behaviour in meetings, the election of the Mayor, Deputy Mayor, the appointment of Council’s office bearers and the use of Council’s common seal.

Council is constantly reviewing and looking for ways to be more open and transparent in its decision making. Reviewing the Meeting Procedure Local Law is one important way Moreland can work towards this.

This review is also a key action item in the Council Plan 2017-2021. In the review, Council has also considered Ombudsman Victoria’s recommendations in relation to transparency. Council has already consulted Councillors and has looked at the way other Councils conduct their meetings.

The proposed Meeting Procedure Local Law (PDF 330Kb) is accompanied by a Community Impact Statement (PDF 67Kb), which outlines the changes proposed and evaluates the proposed local law, including against the Charter of Human Rights and Responsibilities.

What is changing

Some of the changes relate to better transparency around existing provisions, by rewording them or adding to them to make it clearer what they are intended to do. The changes also aim to streamline Council meetings and provide better clarity for the roles of Mayor, Deputy Mayor, and Chairperson.

There is a new clause for ‘Meetings Designated for Planning and Related Matters’, which is ultimately designed to replace the existing Urban Planning meetings. This is in recognition of the importance of planning related matters to Council and the community. The proposed local law retains a mechanism for submissions at these meetings.

The proposed local law removes the existing ‘General Business’ provision in an attempt to address of the lack of transparency around these decisions. Two opportunities for a Councillor to introduce something to a meeting are retained – Notices of Motion and Urgent Business, and a third ‘Foreshadowed Items’ is introduced. Foreshadowed Items may be used to publicly raise a matter to be introduced as a Notice of Motion for debate and decision at a future Council meeting.

New clauses are proposed for ‘Public Question Time’ to assist the flow of this section of the meeting. The clauses include a requirement that a question must be written in full (support will be made available) and that each question must be asked in one minute. The opportunity for the Chairperson to seek further background or context for a question is retained.

A time limit for meetings is introduced to support good decision making and transparency and the clauses relating to procedural motions, such as altering the order of business, adjourning and resuming the meeting have also been redrafted for clarity.

Other changes include removing obsolete clauses and adding explanatory notes from the Local Government Act 1989, which is used to guide the intent of the Meeting Procedure Local Law.

Community consultation

We are inviting the community to have their say about the proposed Meeting Procedure Local Law (PDF 330Kb). Your feedback will inform the final Meeting Procedure Local Law.

Written submissions can be made between 16 April and 5 pm on Tuesday 15 May 2018.

You will also have an opportunity to be heard at a Hearing of Submission meeting to hear submissions to the Meeting Procedure Local Law, to be held on 23 May at 6 pm in the Council Chamber, 90 Bell Street, Coburg. You must indicate in your submission if you would like to speak at this meeting.

Complete the online form

After you submit your feedback through the online form, you receive a confirmation email.



Post your feedback

Alternatively, post your submission addressed to the Chief Executive Officer, Moreland City Council, Locked Bag 10, Moreland 3058. Submissions must be received at Council by Tuesday 15 May 2018.

Further information

Please contact Council's Governance Unit on 9240 1111 if you would like further information or have a question about the proposed Meeting Procedure Local Law or making a submission.

There are documents on this page in PDF-only format. If you have trouble opening or viewing a PDF document, contact Council and we will arrange to provide the information in a format that suits your needs. See Council's accessibility page for further details.


Consultation closes: 15 May 2018, 5:00 PM

There are different ways to have your say on this project or proposal. You can: